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How did El Padre speed up bid preparation by 50% with the help of AI?
Through the eyes of Automation Hero
Pawel Lipowczan
Senior Automation Specialist
Goals
Challenges
Results
faster preparation of offers
10-50%
increased productivity of the production department
10-15%
people supported by AI
30
How did we do it?
1
Step 1: Integrate and centralize data
We automated the synchronization of files from OneDrive to the AION platform. We created a single, central place for meeting transcripts, project knowledge, cost estimates and archived bids.
2
Step 2: Implement smart tools
We launched AI tools to record meetings and process transcripts, generate visualizations, and quickly search the knowledge base by meeting, project, and client.
3
Step 3: Implement workflow and support
We prepared point assistants to support AION's turnkey bidding processes. We provided technical support and trained the client's team to increase the potential of AI implementation in the organization.
Additional objectives
Dramatic increase in efficiency of key departments.
Improve the quality and consistency of the offers being prepared.
Strengthening the company's image as an innovative agency.
Customer review
"The implementation of AION has significantly simplified and accelerated our event bid preparation process in many aspects. We appreciate the flexibility of the solution and the support of the implementation team. Every day we are discovering more applications for AION in our organization and we are taking full advantage of its capabilities even though we are using only a part of its potential."
Jakub Ćwikliński
Executive Vice President at El Padre
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